Cloud and mobile technologies have heralded a new era of workforce flexibility, but it’s still not always easy to build a collaborative and productive working environment outside the traditional office. Without the right tools and processes, it will be much harder to create a cohesive virtual workspace where people from across the country and beyond can work as a strong team.
Fortunately, Office 365 helps businesses overcome the challenges of an increasingly fragmented workforce. By providing a unified online platform, Office 365 makes it possible to break down information silos and work with talent all over the world. Indeed, many innovative startups have achieved precisely that, with some not even having a fixed office. All you need is a vision and the right solutions to help see it through.
Here’s how you can unify your workforce using Office 365:
Using shared online storage without compromising on security
If there’s one underlying principle of workforce mobility, it’s the ability to store documents and host applications online. One of the core components of the Office 365 ecosystem is OneDrive for storing documents in the cloud. Every subscription package comes with a terabyte of storage space per user that can be accessed from any device with an internet connection. Because the data is stored in Microsoft’s cutting-edge data centers, it’s also protected by the tech giant’s administrative, physical, and technical safeguards. So long as you manage your user accounts according to the latest security and privacy standards, your data will be much safer than it could ever be on an in-house server.
Connecting people with online collaboration tools
If online storage is the foundation of a cloud computing environment, then web-based apps are the collaboration and productivity portals that your employees will be using every day to do their jobs and work as an effective team. Even if you still prefer to use the traditional desktop versions of Word, Excel, and Outlook, full integration with OneDrive makes it possible to sync all files while also allowing people to work offline when they need to. You can also co-author documents in real time and even hold video conference meetings over Skype for Business without having to open a new application. Larger companies can also tap into the enormous potential offered by Microsoft Teams, an enterprise social network and collaborative environment that effectively works like a virtual office space.
Building a scalable computing environment with flexible software licensing
Traditionally, Microsoft Office needs to be manually installed on all desktops. While some may still prefer to use the desktop apps, the Software-as-a-Service (SaaS) nature of Office 365 means you can enjoy all the advantages of both local and cloud computing. The web-based version of all core productivity apps creates your documents, while still keeping both local and cloud file versions always up to date. You also don’t need to worry about maintenance and upgrades, since you’ll always have access to the latest versions. Moreover, if you’re onboarding a new employee, you just need to open a new user account, and they’ll be able to access all the resources they need for work without you having to provide a new device with the necessary software preinstalled.
Creating a collaborative and flexible company culture is a whole lot easier when you have the right tools at your disposal. Microsoft Office 365 enables you to enjoy all the benefits of cloud-based and traditional desktop productivity software. It’s easy to use, infinitely scalable, and perfect for empowering dispersed teams with greater connectedness.
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