Relocating to a new office is an exciting time for any business. But aside from it being a sign that your company is growing and needs a new space to work, there’s also a lot that can go wrong. Without proper planning, an office relocation can lead to serious downtime that can lead to irreparable damage to your brand.
That’s why you need careful planning, and plenty of advance warning will help ensure that this multistep process goes as smoothly as possible. As with any other major project, it’s important to delegate the workload, always ensure you have a backup plan, and minimize disruptions during and after the move.
Here are the critical steps to a seamless office relocation:
#1. Establish your needs
Every office relocation starts with a need. Perhaps you’re expanding your workforce, you need a more central location, or you need better access to critical services like fiber optic broadband. By establishing your needs, you’ll be able to draw up a list of requirements for your new workspace.
Choosing the right venue is the most critical step of all. You’ll need to prepare for the long term by selecting an office space that provides the scalability you need to facilitate future growth. On the other hand, if your company is becoming increasingly driven by remote work, you may want to downsize.
#2. Design your new space
Careful workspace planning is a must for ensuring you have all the necessary data, software, hardware, and tools to get back to your regular operations as soon as possible. Once you’ve chosen a place, you’ll need to gather all available information about it, including floor plans that identify components like electrical outlets and storage space.
A good starting point is to look at your current space and determine how your existing systems will fit into the new office while also providing room for growth. If there’s anything about your existing office that isn’t working optimally, you’ll need to identify them now so you can avoid the problems in your new premises.
#3. Laying down the foundations
A reliable network is one of your most critical business assets. Your employees depend on it to ensure they can get on with their jobs without unnecessary disruptions. Cabling and electrical infrastructure are among the most important factors.
When you’re moving to a new location, you’ll likely be able to reuse most of your existing network infrastructure. However, the importance of proper cable management cannot be understated. You’ll need to factor in wireless network coverage, since its efficiency hinges a great deal on the layout of the premises.
#4. Managing the relocation
Giving your employees plenty of advance warning is critical to avoid disruptions once they start settling into the new space. For larger relocation projects, you should always appoint someone to oversee the move and manage representatives from each department. Individual department supervisors should oversee the relocation of their systems, files, and other items. Each team can also help with identifying current issues and determining how they can be resolved during the move.
A successful office relocation depends heavily on strong teamwork, so you should schedule regular meetings before, during, and after the move. Finally, be sure to delegate the right tasks to the right people, and consider hiring a managed services provider (MSP) to ensure the process is carried out quickly and professionally with minimal downtime.
Netcom Solutions helps businesses optimize bandwidth, maximize performance, and ensure hassle-free office relocations with its network cabling services. Contact us today for more information.
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